We at actimondo eG are delighted that you have shown interest in our company. Data protection is of a particularly high priority for the management of the actimondo eG. It is generally possible to use our website without providing any personal data. However, if you wish to make use of special services of our company via our website, it may be necessary to process your personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain your consent as the controller for the processing of your personal data as a user of our services within the meaning of the General Data Protection Regulation (GDPR). The processing of your personal data, such as your name, address, e-mail address or telephone number, is always carried out in accordance with the GDPR and in accordance with the country-specific data protection regulations applicable to actimondo eG. By means of this privacy policy, our company would like to inform you about the type, scope and purpose of the personal data we collect, use and process. Furthermore, you will be informed of the rights to which you are entitled by means of this data protection declaration. As the controller, the actimondo eG has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through our websites and services. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you are free to transmit personal data to us by alternative means, for example by telephone.

1. Reasons for data processing in our company

actimondo eG processes and stores personal data for several reasons. These include contract processing for the administration and execution of contracts with customers or suppliers, customer relationship management for responding to customer inquiries, the provision of our services and the implementation of marketing activities as well as personnel administration for payroll accounting, performance appraisals and compliance with legal requirements. In addition, personal data is used for accounting purposes such as invoicing, payment processing and tax returns. It is also used to fulfill legal obligations, protect systems and detect fraudulent activities, as well as for research and development for the development of new products and market research. In general, we apply the principle of data minimization. We only collect, store and process data that is actually relevant or necessary for our activities in order to comply with our legal or contractual obligations or that you explicitly provide or make available to us. We handle the data you provide responsibly and confidentially. Our employees are trained in the handling of personal data and are sworn to secrecy during their employment with us. Respectful handling of your data, safeguarding your personal rights and taking into account your right to informational self-determination when using your personal data, is therefore particularly important to us. The collection, processing and use of your personal data is carried out in accordance with the relevant legal provisions, in particular the European data protection directives and their implementation in national laws.

2. Scope of the privacy policy

Our privacy policy applies to all personal data that we process as part of our business activities, as well as to the personal data that is processed by companies commissioned by us (processors). By personal data, we mean information in accordance with Art. 4 No. 1 GDPR, such as names, e-mail addresses and postal addresses. The processing of this data enables us to offer and invoice our services and products, regardless of whether this is done online or offline. The scope of this privacy policy extends to all our online presences (such as websites and online stores), our activities in social media as well as email communication and mobile applications for smartphones and other devices. Note: Not all of our web pages process personal data within the meaning of the GDPR, but serve purely as information pages for visitors. There are no cookies, analysis tools or social plugins on these pages. You can recognize this by the absence of the cookie banner, among other things. Our website www.actimondo.com is one such page.

3. Definition of terms

The data protection declaration of the actimondo eG is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance. We use the following terms, among others, in this Privacy Policy:

• a)    personal data

  Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

• b)    person concerned

  Data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.

• c)    processing

  Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

• d)    restriction of processing

  Restriction of processing is the marking of stored personal data with the aim of restricting its future processing.

• e)    profiling

  Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.

• f)     pseudonymization

  Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

• g)    controller or controller responsible for the processing

  Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

• h)    processor

  Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

• i)      receiver

  Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

• j)      third party

  Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

• k)    permission

  Consent is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

4. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is: actimondo eG In den Benden 13 D-52459 Inden (Germany) Phone.: +49 (0)2465 300 1615 E-Mail: compliance@actimodo.com Website: https://actimondo.com

5. Name and address of the data protection officer

The data protection officer of the controller is: Dr. John Kettler | actimondo eG E-Mail: compliance@actimondo.com | Subject: data privacy Any data subject can contact our data protection officer directly at any time with any questions, suggestions or complaints regarding data protection at actimondo eG. The data protection officer will examine the matter and inform the data subject of the result of the examination. In addition, every data subject is free to contact the competent supervisory authority directly.

6. Recording of general data and information

Our website collects a range of general data and information each time a visitor or an automated system accesses the website. This general data and information is stored in the server log files. The following can be recorded: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems. When using these general data and information, the controller does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. This anonymously collected data and information is evaluated by the controller both statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

7. Legal basis for the processing of personal data

In contrast to general data and information, personal data allows conclusions to be drawn about the data subject. They therefore require special protection; in particular, the data subject must consent to the collection of their personal data before the data is collected. If the data subject has consented to the data processing, we process the personal data on the basis of Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, provided that special categories of data are processed in accordance with Art. 9 para. 1 GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 para. 1 lit. a GDPR. If the data subject has consented to the storage of cookies or access to information in their end device (e.g. via device fingerprinting), the data processing is also carried out on the basis of Section 25 (1) of the TDDDG. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service or consideration, the processing is based on Art. 6 I lit. b GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may become necessary in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and their name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. The processing would then be based on Art. 6 I lit. d GDPR. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47 Sentence 2 GDPR). Where the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our shareholders.

8. Storage preis, routine erasure and blocking of personal data

The criterion for the duration of the storage of personal data is the respective statutory retention period. After this period has expired, the corresponding data is routinely deleted, provided that it is no longer required to fulfill or initiate a contract. The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to. If the storage purpose no longer applies or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data is routinely blocked or erased in accordance with the statutory provisions.

9. Rights of the data subject

As a data subject, you have rights to your data. In particular, pursuant to Art. 21 GDPR, you have the right to object at any time to the processing of personal data concerning you on grounds relating to your particular situation.

• a)    right to confirmation

  Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.

• b)    right of access

  Any person affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to obtain from the controller free information about the personal data stored about him or her and a copy of this information at any time. Furthermore, the European legislator has granted the data subject access to the following information:
  • the purposes of the processing
  • the categories of personal data being processed
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
  • the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
  • the existence of the right to lodge a complaint with a supervisory authority
  • if the personal data are not collected from the data subject: All available information about the origin of the data
  • the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject
  Furthermore, the data subject has a right to information as to whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer. If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.

• c)    right to rectification

  Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to demand the immediate correction of incorrect personal data concerning them. Taking into account the purposes of the processing, the data subject shall also have the right to have incomplete personal data completed, including by means of providing a supplementary statement. If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.

• d)    right to deletion (right to be forgotten)

  Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
  • The personal data were collected or otherwise processed for purposes for which they are no longer necessary.
  • The data subject withdraws consent on which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
  • The data subject objects to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 (2) GDPR.
  • The personal data was processed unlawfully.
  • The personal data have been unlawfully processedThe deletion of personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
  • The personal data was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.
  If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the controller, he or she may, at any time, contact any employee of the controller. The employee will ensure that the request for erasure is complied with immediately. Where the controller has made the personal data public and is obliged pursuant to Article 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers which are processing the personal data to erase the personal data. 1 GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. The data controller will take the necessary steps in individual cases.

• e)    right to restriction of processing

  Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to require the controller to restrict the processing if one of the following conditions is met:
  • The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
  • The processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.
  • The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims.
  • The data subject has objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
  If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the controller, he or she may at any time contact any employee of the controller. The employee of the controller will arrange for the processing to be restricted.

• f)     right to data portability

  Any person affected by the processing of personal data has the right, granted by the European legislator, to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR or on a contract pursuant to point (b) of Article 6(1) of the GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Furthermore, in exercising their right to data portability pursuant to Art. 20 (1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, where technically feasible and provided that this does not adversely affect the rights and freedoms of others. In order to assert the right to data portability, the data subject may at any time contact any employee of the controller.

• g)    right to object

  Any person affected by the processing of personal data has the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions. The controller shall no longer process the personal data in the event of the objection, unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims. If the controller processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This also applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the controller to the processing for direct marketing purposes, the controller will no longer process the personal data for these purposes. In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the controller for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest. In order to exercise the right to object, the data subject may contact any employee of the controller. The data subject is also free, in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to exercise his or her right to object by automated means using technical specifications.

• h)    automated decisions in individual cases including profiling

  Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is based on the data subject’s explicit consent. If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject’s explicit consent, the data controller shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision. If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the controller.

• i)      right to withdraw consent under data protection law

  Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to revoke consent to the processing of personal data at any time. If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the controller.

10. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision

We would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with them. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. The processing, storage and possible disclosure of personal data to third parties is also necessary for the provision of our services (e.g. for communication purposes via email, ChatBot or video call). The data will only be passed on if you as the data subject have given your express consent to this in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR, if the transfer is necessary for the assertion, exercise or defense of legal claims in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data, for the transfer in accordance with Art. 6 para. 1 sentence 1 lit. c GDPR, or this is legally permissible according to Art. 6 para. 1 sentence 1 lit. b GDPR and is necessary for the fulfillment of contractual relationships with you. Before personal data is provided by the data subject, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences would be if the personal data were not provided.

11. Analysis tools, third-party tools, data transfer to third countries

When visiting our website, the surfing behavior of visitors can be statistically evaluated with their consent. This is done primarily with so-called analysis programs. In addition, our websites may use third-party tools to provide visitors with an informative and pleasant user experience.  Detailed information on these analysis programs and third-party tools can be found below in this privacy policy. Among other things, we use tools from companies based in the USA – where many software manufacturers offer services and have their server locations – or other third countries that are not secure under data protection law. If these tools are active, personal data of the data subject may be transferred to these third countries and processed there. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. The processing of personal data in third countries may mean that personal data is processed and stored in unexpected ways. For example, US companies are obliged to hand over personal data to security authorities without the data subject being able to take legal action against this. We have no influence on these processing activities. We only transfer or process data to countries outside the scope of the GDPR (third countries) if the data subject consents to this processing or other legal permission exists. This applies in particular if the processing is required by law or necessary to fulfill a contractual relationship and in any case only to the extent that this is generally permitted. In order to protect the data of data subjects, our company ensures that we only select service providers as processors who comply with EU standard contractual clauses that are compliant with the GDPR and who are prepared to conclude a so-called data processing agreement (DPA) with us, particularly in insecure third countries. Standard contractual clauses are model data protection contracts adopted by the European Commission in which European data protection standards are contractually agreed between data exporters in the European Economic Area and data importers in third countries. An AAV contract regulates the relationship between a processor and a client in accordance with the General Data Protection Regulation (GDPR). It sets out the obligations and responsibilities for the processing of personal data, in which the respective processor undertakes to ensure responsible processing and storage of personal data in accordance with the instructions of the controller within the meaning of the GDPR. At the relevant point in this privacy policy, we refer to the AAV contract with the respective processor and, if possible, make it available for direct inspection.

12. Protected data transfer: SSL or TLS encryption

Our website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that the data subject sends to the controller. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data that the data subject transmits to us cannot be read by third parties.

13. Hosting

Our company hosts its websites with All-Inkl. The provider is ALL-INKL.COM – Neue Medien Münnich, owner René Münnich, Hauptstraße 68, 02742 Friedersdorf, Germany (hereinafter All-Inkl). Details can be found in All-Inkl’s privacy policy: https://all-inkl.com/datenschutzinformationen/. Our company has concluded a DPA contract with All-Inkl in accordance with Article 28 of the GDPR. You can view it here:  https://binding.energy/Auftragsverarbeitungsvertrag_673301_20201119.pdf The use of All-Inkl is based on Art. 6 para. 1 lit. f GDPR. Our company has a legitimate interest in the most reliable presentation of our website. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

14. Data collection on our websites and in our company

Content-Management-System (CMS) and Plugins

A content management system, or CMS for short, is a software or service for creating, editing, organizing, displaying and delivering digital content for use in websites, among other things. Almost all website operators therefore use a CMS. We also use the CMS from WordPress.com on our website. WordPress has become one of the most widely used content management systems and is growing. WordPress.com is operated by the American company Automattic Inc, 60 29th Street #343, San Francisco, CA 94110, USA. WordPress collects non-personal data such as browser activity, session heatmaps, operating system, internet browser, date of visit, as well as personal data such as IP address, contact details (email address or telephone number, if provided) and location information. WordPress is operated by us in compliance with the GDPR on the servers of our hoster All-Inkl based in Germany (more on this under 13. Hosting). The (personal) data collected by WordPress as well as that of the technologies (plugins) used on WordPress listed below are also stored locally on All-Inkl’s servers. The legal basis for the processing and storage of the data can be found in All-Inkl’s data protection information at: https://all-inkl.com/datenschutzinformationen/. As the operator, we have a legitimate interest in using WordPress in combination with plugins to increase the functionality, security and user-friendliness of our website. To this end, we use the following plugins on our website, among others:

• Elementor: We use the plugin “Elementor Website Builder for WordPress”, from the provider Elementor 8 THE GRN STE A DOVER, DE 19901 USA. Elementor makes it possible to design the layout of this website to make it more appealing and user-friendly. The data collected is not used for analysis purposes, but only to ensure that, for example, hidden elements are not displayed again during several active sessions. Cookies or cookie-like technologies can be stored and read. These are used to store the number of page views and active sessions of the user. The legitimate interest in the use of this service lies in the simple and user-friendly implementation of the layouts used. You can find out more about Elementor’s privacy policy at: https://elementor.com/about/privacy/.
• iframe: Iframe shortcode from the developer webvitaly is the replacement for the iframe html tag and enables us as the operator of the website to embed content from our service providers (such as Microsoft Bookings) or any external site (such as Google Maps). iframe itself does not process or store any user data, but enables user data to be entered in the embedded element (e.g. if you use our web-based booking calendar Microsoft Bookings). The privacy policy of the developer of iframe can be found at: https://web-profile.net/other/privacy-policy/.
• Optimize My Google Fonts (OMGF): Since the loading of Google Fonts is not normally blocked when a website is called up in order to enable the correct display of the page, but data is sent to the Google Fonts operator, Google LLC, without the express consent of the data subject, we integrate Google Fonts locally on our website via the OMGF plugin from the developer Daan van den Bergh, so that there is no data exchange with Google LLC via Google Fonts. You can find the developer’s privacy policy here: https://daan.dev/about/privacy-policy/.
• Real Cookie Banner: We use the “Real Cookie Banner” consent tool from devowl.io GmbH, Tannet 12, 94539 Grafling, Germany, to manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents. The data collected by the Real Cookie Banner is primarily used to monitor and verify the cookie settings made by the data subject. You can find out more about what cookies are and how the cookie banner works below and at: https://devowl.io/de/rcb/datenverarbeitung/.

Cookies

Our Internet pages use so-called “cookies”. Cookies are small text files and do not cause any damage to the data subject’s end device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on the data subject’s end device. Session cookies are automatically deleted at the end of the visit. Persistent cookies remain stored on the data subject’s device until the data subject deletes them themselves or they are automatically deleted by the data subject’s web browser, but for no longer than 180 days. In some cases, cookies from third-party companies may also be stored on the data subject’s device when they visit our website (third-party cookies). These enable us or the data subject to use certain services of the third-party company (e.g. cookies for processing payment services). Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behavior or display advertising. Cookies that are required to carry out the electronic communication process, to provide certain functions desired by the data subject (e.g. video streaming) or to optimize the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. Our company has a legitimate interest in the storage of necessary cookies for the technically error-free and optimized provision of our services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG); the consent can be revoked at any time. The various categories of personal data collected via cookies include device data, location data as well as behavioral and profile data, which are collected by observing surfing behavior. These categories of data also include preferences, insofar as they are known to the website operator. The recipients of this data may include data controllers and affiliated companies, support providers for website administration, business consultants, providers of data analytics services, advertising partners and social media platforms. The person concerned can set their browser so that they are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of our website may be restricted. We use the “Real Cookie Banner” consent tool to manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents. This consent can be revoked at any time by calling up the cookie banner again via the footer menu available on our website. Details on how “Real Cookie Banner” works can be found here: https://devowl.io/de/rcb/datenverarbeitung/. The legal basis for the processing of personal data in this context is Art. 6 para. 1 lit. c GDPR and Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents. The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. The data subject is not obliged to provide personal data. If the data subject does not provide the personal data, we will not be able to manage their consent and it will not be possible to load all the website elements required for proper display and function. The categories of cookies we use are listed below. You can see exactly which cookies are involved in detail and what purpose they serve by calling up the “Individual privacy settings” section in the overview of the cookie banner displayed for cookie consent on our website and displaying the corresponding category via “Show service information”. If the cookie banner is not displayed for you, you will find the corresponding setting in the footer (bottom section) of our website under “Change privacy settings”.

Essential services

Essential services, also known as “strictly necessary cookies”, are cookies that are essential for the proper functioning of a website. They enable basic functions such as navigation on the website, access to secure areas of the website and the saving of user settings. Unlike other types of cookies, essential cookies do not collect any personal data and do not require the consent of the data subject to be placed on their device. They are necessary to provide the services requested by a data subject and ensure that the website functions properly.

Functional services

Functional services are a type of cookie that store information that improves the browsing experience and supports the functionality of a website. In contrast to tracking cookies, which track the behavior of a data subject and can be used for advertising purposes, functional cookies are used to store settings and preferences that the data subject makes on a website. This includes, for example, language settings or saving login information for automatic login. Functional cookies do not normally collect any personal data and are usually required for the smooth use of the website.

Statistical services

Statistical services are cookies that collect and analyze information about the use of a website, but do not contain any personal data. They enable website operators to measure the performance of their website by collecting aggregated data on visitor activity such as page views, visitor numbers, time spent on the website and the most popular pages. These cookies help operators to understand user behavior and optimize the website accordingly to improve the user experience. Statistical cookies are usually anonymized and are used to identify trends and evaluate the effectiveness of marketing campaigns or website changes.

Marketing services

Marketing services are cookies that collect information about the surfing behavior of users in order to provide more targeted and personalized advertising. They are placed on a website by advertising networks or third-party providers and enable them to create a profile of the data subject and track their interests and preferences. Based on these profiles, advertisements can then be displayed that are better tailored to the individual interests and needs of the data subject. Marketing cookies do not normally collect personal data such as names or addresses, but aggregated information about surfing behavior. They play an important role for companies to promote their products and services and increase user engagement, but can also be perceived as invasive if they are not transparent and controllable.

Using the chatbot

Our websites use so-called chatbot technology, which enables the data subject to receive quick answers to questions about our company and our services without providing any further information about the data subject. Communication can take place both via AI (artificial intelligence) and directly with one of our employees. The data subject must consent to the use of the chatbot before it can be used. The communication content that the data subject exchanges via the chatbot is stored and used to improve and analyze our content. The duration of storage depends on the legal requirements. The technical service provider behind the chatbot is ZohoSalesIQ software from the Indian company Zoho Corporation, Estancia IT Park, Plot no. 140, 151, GST Road, Vallancheri, Chengalpattu District, Tamil Nadu – 603202, India. The company has offices all over the world. The German headquarters are in Düsseldorf (Zoho Corporation GmbH, Trinkausstr. 7, 40213 Düsseldorf, Germany). You can find out more about Zoho Corporation below under 15. Further information on data processing and storage in our company. You can find Zoho’s privacy policy here: https://www.zoho.com/de/privacy.html. Data processing is carried out on the basis of our legitimate interests pursuant to Art. 6 para. 1 lit. f) GDPR.

Registration via our website

Interested parties have the opportunity to register on our website for various offers by providing personal data. Which personal data is transmitted to the controller is determined by the respective input mask used for registration. The legal basis for the processing of the data for registration is Art. 6 para. 1 a) GDPR in the case of consent and Art. 6 para. 1 b) GDPR if the processing is necessary for the performance of the contract with the data subject. The personal data entered by the data subject is collected for internal use by the controller and processed and stored by the personal data processors of the controller. You can find out more about the controller’s processors below under 15. Further information on data processing and storage in our company. By registering on our website, the IP address assigned by the data subject’s Internet service provider (ISP), the date and time of registration are also stored. This data is stored against the background that this is the only way to prevent the misuse of our services and, if necessary, to make it possible to investigate criminal offenses committed. In this respect, the storage of this data is necessary to safeguard our company. This data is not passed on to third parties unless there is a legal obligation to pass it on or it serves the purpose of criminal prosecution. The registration of the data subject with voluntary provision of personal data serves the controller to offer the data subject content or services which, due to the nature of the matter, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have it completely deleted from the controller’s database. If necessary, personal data of the data subject will be forwarded to certain contractual partners (third parties), but only to the extent that is absolutely necessary to fulfill the order. For example, the controller may arrange for the data to be passed on to one or more processors, such as a parcel service provider, who will also use the personal data exclusively for internal use attributable to the controller. The controller shall provide any data subject at any time upon request with information about what personal data is stored about the data subject. Furthermore, the controller shall rectify or erase personal data at the request or indication of the data subject, insofar as this does not conflict with any statutory retention obligations. All of the controller’s employees are available to the data subject as contact persons in this context. The data is stored by us for as long as it is required to fulfill the order. In addition, we store this data, for example, to evaluate services provided by us (e.g. an event), to send further information material with the consent of the data subject (see the section Subscription to our newsletter below), or to fulfill post-contractual obligations and due to retention periods under commercial and tax law for the legally prescribed period. This retention period is generally 10 years to the end of the respective calendar year.

Contact option via our website (contact form)

Due to legal regulations, our company’s website contains information that enables quick electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If an interested party sends us inquiries via the contact form, the contact details provided in the inquiry form, including the contact details provided by the interested party, will be processed and stored by the personal data processors of the controller for the purpose of processing the inquiry and in the event of follow-up questions. You can find out more about the data processors of the controller below under 15. Further information on data processing and storage in our company. The controller does not disclose this data without the consent of the data subject. This data is processed on the basis of Art. 6 para. 1 lit. b GDPR, provided that the data subject’s request is related to the performance of their contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on the legitimate interest of our company in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on the consent of the data subject (Art. 6 para. 1 lit. a GDPR) if this has been requested; the consent can be revoked at any time. The data entered by the data subject in the contact form will remain with the controller until the data subject requests us to erase it, withdraws their consent to its storage or the purpose for which it was stored no longer applies (e.g. after the data subject’s inquiry has been processed). Mandatory statutory provisions – in particular retention periods – remain unaffected.

Request via e-mail, phone or fax

If an interested party contacts us by email, telephone or fax, the inquiry, including all resulting personal data, will be stored and processed by the controller’s processors for personal data for the purpose of processing the data subject’s request. You can find out more about the data processors of the controller below under 15. Further information on data processing and storage in our company. The controller does not disclose this data without the consent of the data subject. This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if the data subject’s request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on the legitimate interest of our company in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on the consent of the data subject (Art. 6 para. 1 lit. a GDPR) if this has been requested; the consent can be revoked at any time. The data sent by the data subject to the controller via a contact request shall remain with the controller until the data subject requests its erasure, withdraws consent to its storage or the purpose for which it was stored no longer applies (e.g. after the data subject’s request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Subscription to our newsletter

On the website of our company, the data subject is given the opportunity to subscribe to our company’s newsletter. The input mask used for this purpose determines what personal data are transmitted to the controller when the newsletter is ordered. Our company informs interested parties and business partners regularly by means of a newsletter about enterprise offers. Our company’s newsletter can only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers to receive the newsletter. For legal reasons, a confirmation e-mail is sent to the e-mail address entered by a data subject for the first time for the newsletter mailing using the double opt-in procedure. This confirmation email is used to check whether the owner of the email address as the data subject has authorized the receipt of the newsletter. When registering for the newsletter, we also store the IP address assigned by the Internet service provider (ISP) of the computer system used by the data subject at the time of registration, as well as the date and time of registration. The collection of this data is necessary in order to be able to trace the (possible) misuse of a data subject’s e-mail address at a later date and therefore serves as legal protection for the controller. The personal data collected when registering for the newsletter will be used exclusively to send our newsletter. Furthermore, subscribers to the newsletter may be informed by e-mail if this is necessary for the operation of the newsletter service or a registration in this regard, as could be the case in the event of changes to the newsletter offer or changes to the technical circumstances. The personal data collected as part of the newsletter service will not be passed on to third parties. The subscription to our newsletter can be canceled by the data subject at any time. The consent to the storage of personal data, which the data subject has given us for the newsletter dispatch, can be revoked at any time. There is a corresponding link in every newsletter for the purpose of revoking consent. It is also possible to unsubscribe from the newsletter at any time directly on our company’s website or to inform the controller of this in another way.

Newsletter-Tracking

Our company’s newsletters may contain so-called tracking pixels. A tracking pixel is a miniature graphic that is embedded in e-mails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns to be carried out. Based on the embedded tracking pixel, our company can recognize whether and when an e-mail was opened by a data subject and which links in the e-mail were called up by the data subject. Such personal data collected via the tracking pixels contained in the newsletters are stored and evaluated by the controller in order to optimize the newsletter dispatch and to adapt the content of future newsletters even better to the interests of the data subject. This personal data is not passed on to third parties. Data subjects are entitled at any time to revoke the separate declaration of consent given in this regard via the double opt-in procedure. After revocation, this personal data will be deleted by the controller. Our company automatically regards a withdrawal from the receipt of the newsletter as a revocation.

Social Media

Our company is represented on various social networks, including YouTube, Facebook™ and LinkedIn. We use these channels to present our services to as wide an audience as possible and also to advertise specifically to interested parties. On our website, you will also find links to our channels on these social networks, which are identified by the respective provider’s logo. Clicking on these links will take you to the corresponding social media pages to which this privacy policy does not apply. Please note the data protection provisions of the individual providers, the details of which you can find in the corresponding data protection declarations of the providers. We also collect and process personal user data on our own social media channels in addition to the respective provider of a social network. The specific data processing purposes and categories are explained in more detail in the individual social media channels. The processing of personal data of the person concerned is generally carried out for the purpose of communicating with visitors to our social media channels, processing inquiries, collecting statistical information on reach, conducting customer surveys, or carrying out marketing campaigns, market analyses, or advertising services and events. The processing of the data is necessary to achieve these purposes.

External Links

On our website you will find links to other websites, which are generally marked as such. We have no influence on compliance with the applicable data protection regulations on the linked websites. We therefore recommend that you also inform yourself about the respective data protection declarations on these websites.

Applications and application procedure

The controller collects and processes the personal data of applicants for the purpose of handling the application process. Processing may also be carried out electronically. This is particularly the case if an applicant submits relevant application documents to the controller by electronic means, for example by email or via a web form on the website. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that no other legitimate interests of the controller stand in the way of deletion. Other legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG).

15. Further information on data processing and storage in our company

The controller has integrated the video streaming service Vimeo on this website. Vimeo is a video platform operated by Vimeo LLC, based in New York, USA. We use videos from Vimeo on our website in order to be able to display high-quality video material directly to interested parties and thus expand our service. Certain data may be transferred from the data subject to Vimeo, including the IP address, technical information about the browser and devices and web activity on our website, regardless of whether the data subject has a Vimeo account or not. If the data subject is logged in to Vimeo, even more data may be collected and actions on our website may be linked to the data subject’s Vimeo account. To prevent this, the data subject must log out of Vimeo while visiting our website. Vimeo processes the data subject’s data on servers in the USA and other countries. The data is stored until it is no longer commercially relevant and then deleted. By managing the corresponding cookies on the controller’s website, the data subject can control data storage by Vimeo in their browser. However, this can lead to limited functionality. Vimeo can be found in our cookie banner under Functional (Functional Services). The legal basis for data processing by Vimeo is based on the consent of the data subject in accordance with Art. 6 para. 1 lit. a GDPR or our legitimate interest in effective communication in accordance with Art. 6 para. 1 lit. f GDPR. We only use Vimeo with your consent. Vimeo uses cookies, so we recommend that you read our cookie policy and consult Vimeo’s privacy policy. Vimeo may transfer data to the USA, whereby there is currently no adequate level of data protection. Nevertheless, Vimeo uses Standard Contractual Clauses (SCC) to ensure that data complies with EU data protection standards, even if it is stored in the USA. You can find more information about Vimeo’s data protection practices at https://vimeo.com/privacy#international_data_transfers_and_certain_user_rights. You can find Vimeo’s cookie policy at https://vimeo.com/cookie_policy and Vimeo’s privacy policy at https://vimeo.com/privacy.

16. Use of the right to object to advertising e-mails

We hereby object to the use of the contact data of actimondo eG published within the scope of the imprint obligation as well as other contact data provided on our website for sending unsolicited advertising and information material. The operators of the website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails. Status of this privacy policy: February 12, 2024 This privacy policy is based with the kind support of the sample of the LegalTech specialists from Willing & Able, who also developed the system for online Zeiterfassung that is well thought out in terms of data protection law, and the texts of the privacy policy generator, created and published by Prof. Dr. h.c. Heiko Jonny Maniero and lawyer Christian Solmecke, and has been adapted and expanded accordingly for the purposes of the operator of this website.